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Emergency Procedures

Evacuation Procedures

  • Alarm sounds:  it will sound different from a regular class bell and Lock-Down Alarm.  Fire alarm buttons are located throughout the school.
  • Teachers make sure all students exit their classroom.  Students leave books, bags and belongings.  Everyone walks briskly (no running) to the soccer field following the designated emergency exit route posted in each classroom.  If there is time, lights and air conditioners are to be turned off. The teacher must be the last one to leave the classroom and the door should be locked.  The main exit is through the front lobby but if that is blocked, the exit near the finance office or the exit through the basement parking garage can be used.
  • Teachers not with a class at time of the fire/emergency should sweep the bathrooms and common areas on their floor to check for students.
  • Each HR Teacher should bring the roster of his/her students and his/her Red and Green Indicator signs to the field.  (Note: Teachers should save their class roster on their phone/mobile device in the event that the attendance lists are not accessible.   If it is not possible to get the red/green signs, teachers may use a “thumbs up” or “thumbs down” signal.)  The administrative assistants will bring the list of absentees for the day.
  • Maintain silence throughout the evacuation, communicating only when necessary.
  • EY to Grade 12 students will line up according to HR on the soccer field in designated rows.  The HR teachers should make sure that all students memorize their row location beforehand.
  • Specialists teachers and TAs stand with the class to which they are pre-assigned.
  • HR teachers take attendance and hold up an indicator sign.  NOTE: GREEN = ALL Present  /  RED = Someone Missing or a Problem Exists
  • Cafeteria staff, nurses, office staff, IT staff and custodial staff assemble along the end of the field near the flag poles in designated spots. Each business staff head reports their team’s attendance to the Director of Operations.
  • EY and PYP coordinators check the Red/Green Indicators and troubleshoot.  If students are missing, one teacher may be chosen to return to search the building (unless conditions prevent this).  An update is reported to the PYP principal.
  • MYP and DP coordinators check the Red/Green Indicators and troubleshoot.  If students are missing, one teacher may be chosen to return to search the building (unless conditions prevent this).  An update is reported to the MYP/DP principal.
  • Principals, Head of School and Director of Operations confer.  The all clear is given when ready by sounding one long bell or whistle.
  • Students return to class in an orderly manner.



Campus Lock-Down Procedures

  • Alarm sounds:  it will sound different from a regular class bell and the Evacuation Alarm. Lock-Down will be called for in the event of an intruder on campus, nearby protests/demonstrations, or extreme natural disasters such as typhoons and earthquakes.  Anyone who notices an intruder on campus or any other reason for the school to go into lock-down should notify the Academic Office or Head of School immediately so that the AO can sound the alarm (be sure to have their WeChat and phone numbers accessible).
  • Teachers make sure all students take cover under their desks or against the interior wall of their classroom and locks all doors (both locks as shown below). Students should be hidden out of sight as much as possible and protected from flying glass or debris.  If there is time, teachers may use the whiteboard table tops to block the windows (see image below).  If safe to do so, close the curtains and turn off the lights.  Curtains should always be drawn in the event of a storm outside.
  • All teachers, staff and students not in a classroom at time of the emergency should seek immediate shelter in a safe place nearest to their location.  If outdoors, find shelter wherever possible, seated away from windows with backs against the outside of the building is recommend.  Do not try to re-enter the building unless it is the safest place at hand.  
  • Only if it is safe to do so, teachers who are in close proximity should close and lock stairwell doors.
  • Everyone should maintain silence and remain still throughout the emergency, communicating only when necessary. Teachers should have their cell phones available with the ringer on silent for receiving communication from the administration.  If books are available for students to read, that may be an option to help keep them calm.
  • The school's security guards will handle the threat if it is an intruder other security matter.  The local police will be contacted by security or the school administration if necessary.  It is best to let these trained professionals handle such situations.
  • Do not open the classroom door if anyone knocks or speaks to you from outside - wait for the all clear.
  • Principals, Head of School and Director of Operations will confer when safe to do so. The all clear is given when ready by announcement through the PA system.
  • Students resume classes.

Double lock the door.  The bottom lock prevents it from being opened even with a key.
Double lock the door. The bottom lock prevents it from being opened even with a key.
Whiteboard table tops used to block the windows.
Whiteboard table tops used to block the windows.
Draw the curtains.
Draw the curtains.