DP Late Submission Policy
“The IB Diploma Programme (DP) is a rigorous, academically challenging and balanced two- year programme of education designed to prepare students aged 16 to 19 for success at university and in life beyond” (IBO, 2009). In order for students to maximize their potential and successfully meet the demands of the Diploma Programme, they must be balanced and manage their time effectively. Therefore, students must work diligently throughout the two- year programme, using their time effectively to turn in all assignments on their due dates. Students have been provided with a schedule for the year that lists all deadlines for internal assessments (IA) and external assessments (EA).
Given the rigors of the DP and DP courses, the IBO regulations clearly state the responsibilities of each IB student in regards to the submission of their work:
The candidate (student) is ultimately responsible for ensuring that all work submitted for assessment is authentic, with the work or ideas of others fully and correctly acknowledged. Candidates are expected to comply with all internal school deadlines; this is for their own benefit and may allow time for revising work that is of doubtful authorship before the submission of the final version. (IBO, 2011)
International School of Nanshan Shenzhen (ISNS) is an IB continuum school that values and teaches self-management skills through each of its programmes. Teachers work with Grades 11 and 12 students to ensure that are able to manage their workload appropriately. As such, the information below outlines the procedures for the submission of Internal assessment (IA) and External Assessments (EA). These procedures are for all IB Diploma Programme diploma and and course students, as well as New Brunswick diploma students.
One way that ISNS helps DP students organize their time is by giving them a yearly assessment schedule at the start of Grades 11 and 12. Draft dates and final submission dates for each IA and EA are assigned well in advance of the final due dates and are displayed on the school calendar, in ManageBac, and in homerooms. ISNS strives to create balance for its students by giving them the opportunity to manage their workload in and out of the classroom.
In order for our students to succeed, teachers and administrators will work with students to develop these skills and will implement policies such as this one to ensure that there are appropriate consequences to help them manage their time if they are unable to do so without intervention.
Late Submission Rules and Consequences
IA/EA Draft Deadline: IB DP and IB Courses
All deadlines are final and must be respected by ISNS students. All work is to be uploaded to ManageBac in PDF format by 8:20 am on the date the work is due.
ISNS has high standards for draft work. Students are expected to submit a complete piece of work that is formally written, well organized, and most importantly, is cited according to MLA standards.
If a student misses a draft deadline for IA/EA work, the teacher should notify the student’s guardians, followed by the DP Coordinator and MYP/DP Principal.
The teacher will also add a new behavior note in ManageBac that reflects the late submissions of work and will go into their CUM file.
The DP Coordinator will keep a record of missed draft deadlines for individual students in order to maintain an overview of students’ time management across their subjects and intervene if a pattern begins to emerge.
The student will have to attend a mandatory detention, both during lunch (11:30am- 12:00pm) and after school (3:30-5:00 pm) to help the student complete the first draft of their work.
The student will upload the work he or she has completed by the end of the second detention at 5pm. The student will only receive feedback from his or her teacher on the work that is completed by this time.
IA/EA Final Copy Deadline: IB DP and IB Courses
All deadlines are final and must be respected by ISNS students. All work is to be uploaded to ManageBac in .PDF format by 8:20 am on the date the work is due.
IA/EA final submission dates have been planned across Grade 11 and 12 to help students manage their time and workload appropriately.
If any individual student foresees a problem with meeting a final copy submission dates, it is the student’s responsibility to manage their time accordingly and should plan to submit their assessment prior to the final due date.
Work submitted after the deadline (both internal and external) will not be accepted unless accompanied by an appropriate medical certificate or documentation of adverse circumstances. In these cases, based on the evidence provided by the student, the Principal and DP Coordinator will make the final decision on allowing submission of work after the set deadline. See the IB disclaimer below for further clarification on adverse circumstances.
Failure to submit a final copy of their work by the specified deadline will result in the student’s draft work being submitted in its place, whether it is complete or not. Therefore, the importance of respecting IA/EA submission deadlines for draft and final copys is essential for each student’s success in all DP courses. The student will have to attend a mandatory detention, both during lunch (11:30am-12:00pm) and after school (3:30-5:00 pm) to help the student complete the final draft of their work. The work completed by 5:00 pm is what will be submitted to the IB. The teacher will also add a behavior note in ManageBac that reflects the late submissions of work and will go into their CUM file.
***Should the student fail to submit both a draft and final copy of their work, this will be recorded as “non-submission of work” with the IB, in which case the student will be able to resubmit their work the next examination session.
***Group work, such as the TOK presentation and the Interactive Oral Presentations in Langauage A and B, do not have draft work and require students to be present. Failure to attend these scheduled deadlines could constitute “non-submission of work”, in which case the student would be invited to resubmit their work the next exam session.
The DP Coordinator may, if deemed necessary, modify the deadlines for teachers and/or students if he or she deems that there are adverse circumstances that impact the submission of the work.
According to Article 18 of the Diploma Programme General Regulations (2016a):
18.1 Adverse circumstances are defined as those beyond the control of the candidate that might be detrimental to his or her assessment performance, including severe stress, exceptionally difficult family circumstances, bereavement or events that may threaten the health or safety of candidates.
18.2 Where a candidate or group of candidates is affected by adverse circumstances prior to the submission of early components (for example, the extended essay, theory of knowledge essay or internal assessment marks/sample work), an extension to the submission deadline may be authorized by the IB upon receipt of the required documentation (available in the handbook) from the school. An extension must be formally authorized by the IB and is the only possible accommodation that can be offered.
Canadian International School of Beijing
IBO. (2009). The Diploma Progamme: From principles into practice. Cardiff: Author.
IBO. (2011). Academic honesty. Cardiff: Author.
IBO. (2016a). Diploma Programme general regulations: Diploma Programme. Cardiff:Author.